All shipments destined for Togo have to be covered with ECTN certification. According to the circularie with reference, “2001-066 09/03/01 & 007/MTRH/2000 05/09/00”, The Ministry of Infrastructures and Transport (Togolese Republic) mandated authorized agents to issue ECTN certificates.
Shipments are generally in transit to other countries from Lome port (Togo). The certificate is also compulsory even if the cargo is in transit to another destination. Due to this perspective, you need to have both certificates for Togo and the final destination. Please check the procedure if your shipment has a final destination as below.
BESC is a French shortening of ‘Bordereau électronique de Suivi de Cargaison‘ which is translated as ‘Electronic Cargo Tracking Note’ (ECTN) in English.
The following documents are required for the Central African Republic ECTN certificate:
You should share PDF copies of the documents through email@example.com to start the certification process. There is no need to send hard copies for the issuance of BESC certificates. Please be sure to share final documents which will not have any more amendments later on in the process. A penalty fee will occur for the amendments after the validation of the certificates.
The process normally takes a duration of around a week as the regulation applied by Togolese authorities is so strict. The documents that are supplied have to be coherent to have the final certificate validated.
ECTN number will be created after “Pre-validation”. Any change in information and documentation after “Pre-validation” will result in a penalty fee.
You have 5 days after receiving ECTN reference to forward original BL with place and date of issue, shipped on board date mentioned on, signed and stamped.
Otherwise, the certificate will be cancelled automatically by the system and there will be a penalty fee to recover the certificate.
You can present the same declaration only if all the applications and submissions will be completed at the same time. Otherwise, there is no probability to receive the validated copy.
Is it possible to complete the process if there is a mismatch on shipment documents?
All the details on documents have to be the same to get a validated copy of the certificate. Otherwise, the certificate will be rejected after pre-validation and you will be asked to revise documents to receive the certificate. There will be no refund until you supply coherent documents.
Authorities’ confirmation is required if the destination of the shipment is changed after the departure of the vessel. Their approach to the issue is generally positive as this is a special case. All other details including package amount, weight etc. on the document should remain the same as the previous one.
The responsibility to get the ECTN/BESC certificate is on the shipper side. Transports without a certificate are penalized and the shipper side will be responsible for the loss.